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Ideas, updates,
and how-to guides.
Stories from the team and resources to help you work smarter with ProTasks.
What's New in ProTasks — July 2026
A fresh round of updates: a redesigned blog, new comparison pages, smoother page headers, and a stack of bug fixes across the app.
ProTasks vs Trello: when kanban boards aren't enough
Trello made kanban famous — but growing teams quickly hit its ceiling. Here's how ProTasks gives you Trello's simplicity plus the client tools, time tracking, and automations agencies actually need.
ProTasks vs ClickUp: everything you need, nothing you don't
ClickUp promises 'one app to replace them all' — and ships a learning curve to match. ProTasks delivers the features teams actually use, fast enough that nobody needs training.
ProTasks vs Asana: built for client work, not just projects
Asana is a solid project manager for internal teams. But if your work revolves around clients, deadlines, and billable hours, ProTasks covers the whole workflow — from task to invoice.
ProTasks vs Monday.com: power without the pricing maze
Monday.com is powerful but famously complex — and its per-seat pricing adds up fast. Here's why lean teams pick ProTasks for the same power with none of the setup overhead.
What's new in ProTasks: May 2026
AI Researcher upgrades, new automation triggers, client view improvements, and a redesigned timeline. Here's everything that shipped last month.
Setting up your first project: a 10-minute walkthrough
New to ProTasks? Here's exactly what to do in your first 10 minutes to set up a project that's actually useful from day one.
From freelancer to agency: tools that scale with you
The tools you use as a solo freelancer aren't the tools you need with 10 employees. Here's how to upgrade your stack without rebuilding it twice.
Saved views: the small feature that quietly saves hours every week
If you only learn one ProTasks feature this month, make it saved views. Here's how to set them up and the ones every team should have.
Running a 30-client agency on ProTasks: an operations playbook
How successful agencies structure boards, naming conventions, time tracking, and client views to scale without chaos.
AI in project management: where it actually helps (and where it doesn't)
Every tool is slapping "AI" on a button these days. Here's an honest look at where AI genuinely speeds up project work — and where it's still a gimmick.
Time tracking without the friction: a guide for teams that bill by the hour
Most time tracking tools punish you for using them. Here's how to track hours accurately without slowing the team down — and how to turn that data into smarter decisions.
The Client View: how to share progress without the awkward status meeting
Clients want updates. You want to do the work. Here's how a beautiful read-only board can replace half your status meetings.
Automations that actually save you time (with 6 ready-to-copy examples)
Stop manually assigning tasks, nagging people about deadlines, and copy-pasting status updates. Six automation recipes you can set up in 5 minutes.
Kanban, Calendar, Timeline, List: which view should you use when?
Four views, same tasks. Here's a practical guide to picking the right one for the job — whether you're planning a sprint, prepping a launch, or just managing your week.
Why we built ProTasks: project management that doesn't get in your way
Most project tools were built for managers, not the people doing the work. Here's why we set out to build something different — and who it's for.