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ProTasks

One workspace to run your entire business.

Boards, calendar, time tracking, invoicing, AI, automations, client portals — every tool your team needs, in one calm place.

17,000+ teams3.2× faster delivery4.8/5 rating$2.4M ARR
Slide 02 · The problem

Teams are drowning in 8+ tools that don't talk.

$15k
Avg annual spend per team on disconnected tools
62%
Of teams say their tools fight each other
4.2h
Wasted per person, per week, on tool switching
Slide 03 · The shift

From scattered chaos to one calm system.

Stop stitching together five subscriptions. ProTasks replaces the whole stack.

The problem

The patchwork stack

  • Tasks in one app, time tracking in another
  • Invoices in spreadsheets, reports done by hand
  • Clients emailing for updates constantly
  • Context lost between Slack, docs, and boards
  • Nobody knows what's actually slipping
How ProTasks solves it

The ProTasks workspace

  • Boards, calendar & timeline share the same tasks
  • Time logs flow straight into invoices
  • Branded client portals update themselves
  • AI, docs, and chat wired into your real data
  • Live dashboards surface risk before it bites
Slide 04 · The platform

Ten products. One subscription.

Everything below ships in every plan — no surprise paywalls.

Boards & views
Kanban, list, calendar, timeline
AI assistant
Plan, generate & triage by voice
Time & invoicing
Timers → reports → invoices
Automations
No-code if-then rules
Client portals
Branded, read-only sharing
Sprints & roadmap
Agile + public voting
Reports
Custom dashboards & exports
Resources & wiki
SOPs, docs & knowledge base
Slide 05 · Plan your day

Your day, focused.

A personal command center — schedule, goals, focus timer and KPIs in one view.

app.protasks.ai / My Schedule
Welcome back,
Alex Morgan
+12%
47
Tasks done
+8%
32.5
Hours logged
75%
6/8
Goals hit
+24%
1.4x
Velocity
Working time
Last 7 days
Active Pause
M
T
W
T
F
S
S
Today
Review Stripe PR
9:00
Standup with team
10:30
Design review
14:00
1:1 with Sam
16:00
Slide 06 · Boards

Kanban your team will keep up to date.

Drag, drop, assign, label, prioritize. The same tasks power list, calendar & timeline views.

app.protasks.ai / Q3 Product Launch
Q3 Product Launch
On track12 of 18 tasks complete
SC
MW
PP
AM
+6

Backlog

(02)
Normal

Redesign onboarding emails

Progress20%
2/4 2h
S
Low

API rate limiting v2

2/4 4h
M

In progress

(03)
Urgent

Mobile app — push notifications

Progress60%
2/4 6h
P
High

Q2 launch landing page

Progress45%
2/4 3h
A
Normal

User interviews — pricing

2/4 2h
S

Review

(02)
High

Stripe checkout flow

Progress80%
2/4 1h
M
Normal

Brand refresh — colors

2/4
A

Done

(03)
High

Slack integration

2/4
P
Low

Q2 retro doc

2/4
S
Normal

Hire designer #2

2/4
M
Slide 07 · Tasks done right

Every task, fully fleshed out.

Subtasks, dependencies, recurring rules, time logs, comments, attachments & watchers — without the bloat.

app.protasks.ai / Task #284
Q3 Product Launch/In progress/#284

Mobile app — push notifications

UrgentEngiOS

Implement push notifications on iOS and Android. Must support deep links into specific boards and tasks. Coordinate with backend team on payload schema.

Subtasks
3 / 5
Define notification payload schema
Backend webhook implementation
iOS APNS integration
Android FCM integration
QA on physical devices
Activity
SC
Sam Chen2h ago

Pushed the FCM SDK update — should unblock Android by tomorrow.

AM
Alex Morgan5h ago

@jordan can you review the payload schema in the PR? Want to lock it before we ship.

Assignee
AM
Alex Morgan
Due
May 24, 2026
Priority
Urgent
Time
4h 32m / 6h
Blocked by
#281 Backend webhook
Sprint
Sprint 14
Attachments
3 files
Watchers
SC
MW
PP
Subtasks
Break work down with progress
Dependencies
Block until predecessors ship
Recurring
Auto-create the next instance
Comments
Threads with @mentions
Slide 08 · AI built in

An AI assistant that does the work.

Not a bolt-on chatbot — it's wired into your real boards, tasks and time.

Task generator
Plain English → task list
AI triage
Auto priorities & owners
Smart schedule
AI lays out your week
Weekly insights
Wins, risks & patterns
Standup digest
Auto-built from activity
Client reports
Polished from real data
AI research
Structured findings on tap
Import any media
Screenshot/CSV → tasks
Slide 09 · Calendar

One calendar for the whole team.

See every task scheduled. Drag to reschedule. Two-way sync with Google Calendar.

app.protasks.ai / Calendar
May 18 – 22, 2026
10 tasks scheduled this week
Mon
18
Tue
19
Wed
20
Thu
21
Fri
22
9
Standup
User interviews
Standup
10
Mobile app sprint
Stripe migration
11
Design review
Demo day prep
12
Q2 launch prep
1
2
1:1 Sam
Brand review
3
4
5
Slide 10 · Timeline & roadmap

Plan launches across workstreams.

Gantt timeline plus sprints, velocity tracking and a public roadmap your users can vote on.

app.protasks.ai / Timeline
Q3 Product Launch
May – July 2026 · 5 workstreams
Workstream
W18
W19
W20
W21
W22
W23
W24
W25
Design
Wireframes
Hi-fi mockups
Design QA
Engineering
API + Backend
Frontend build
Launch hardening
Marketing
Positioning
Launch assets
Press push
Research
User interviews
Beta feedback
Operations
Onboarding flow
Support readiness
On track
At risk
Blocked
Launch milestone · July 12
Sprints
Goals, points & burndown
Velocity
Forecast sprint over sprint
Public roadmap
Idea → shipped, with voting
Slide 11 · Time & money

Track time, then bill it — same tool.

One-click timers roll into weekly reports and turn straight into invoices.

app.protasks.ai / Time Tracking
Currently tracking
Stripe migration
Q3 Product Launch · #287
01:12:48
Today
6h 42m logged
Standup + planning
Q3 Launch · 9:00 – 10:30
1h 30m
Push notif backend
Mobile App v2 · 10:30 – 12:00
1h 30m
Design review
Q3 Launch · 13:00 – 14:45
1h 45m
1:1 with Sam
Internal · 14:45 – 15:30
45m
Stripe migrationLIVE
Q3 Launch · 15:30 – NOW
1h 12m
This week
38h 24m
+12% vs last week
M
T
W
T
F
S
S
By project
Q3 Product Launch38.5h
Mobile App v222h
Brand Refresh12.5h
Internal tools8h
Per-task timers
Start tracking in one click
Invoices
Generated from logged time
Estimates vs actuals
Spot scope creep early
Slide 12 · Automations

If-this-then-that for your projects.

Trigger on task moves, due dates and completions — then notify, assign, label or move. No code.

app.protasks.ai / Automations
No-code automations
4 active · saved 14h this week
Building: Notify Slack on completion
When
Task moved to Done
in any board
If
Priority is High or Urgent
and has assignee
Then
Post to Slack
#product-launch
Notify Slack on completion
Task moved to DonePost to #product-launch
142
runs
Auto-assign design reviews
Task labeled 'Design'Assign to Sam Chen
38
runs
Escalate overdue urgents
Due date passed + Urgent priorityNotify assignee + manager
7
runs
Weekly retro recap
Every Friday at 4pmGenerate report → email team
24
runs
211
Runs this month
98.6%
Success rate
14h
Saved this week
Slide 13 · Work with clients

Share progress, hide the mess.

Branded read-only portals, feedback inboxes, public forms and email-to-task — bring clients in without the chaos.

acme.protasks.ai / client share
Public client view
Acme Corp · Q3 Project
Shared by ProTasks team · Last updated 2 min ago
AM
SC
MW
68%
Project complete
12
Tasks delivered
5
In progress
On track
Status
Latest updates
Brand refresh — Phase 1
Done

New color palette and typography system shipped to all customer-facing surfaces.

Completed May 16
Onboarding flow redesign
In review

Three rounds of testing complete. Awaiting your sign-off before we go live.

Ready for your review
Q3 landing page
In progress

Hero & feature sections in flight. Design preview link available.

Due May 28
Leave feedback
Client View
Read-only, branded link
Feedback inbox
Comments & approvals
Public forms
Submissions become tasks
Email-to-task
Forward → it's on the board
Slide 14 · Team & knowledge

Everything your team needs to know.

A searchable resources hub, Notion-style wiki, workload views and live presence — all in one place.

Resources hub
SOPs, brand & training
Wiki / docs
Nested markdown pages
Team workload
Spot burnout before it hits
Clients CRM
Lightweight client directory
Smart notifications
Slack, email & in-app
Live presence
See who's on a board now
Command palette
Jump anywhere instantly
Roles & SSO
Permissions + Google sign-in
Slide 15 · Analytics

The data leaders ask for.

Velocity, on-time delivery, workload — spot what's slipping before it does.

app.protasks.ai / Team Insights
Team performance
Last 4 weeks
+24% velocity
Tasks completed
By week
W1W2W3W4W5W6W7
On-time delivery
94%
+6% vs last month
Active teammates
24
across 8 projects
Team workload
AM
Alex Morgan
Engineering
85%
12 tasks
SC
Sam Chen
Design
60%
8 tasks
JL
Jordan Lee
Product
95%
15 tasks
RP
Riley Park
Marketing
40%
5 tasks
Slide 16 · Integrations

Plays nicely with your stack.

Slack and Google Calendar today. GitHub, Gmail, Drive & Zapier on the roadmap.

app.protasks.ai / Integrations
#product-launch
Slack · live notification
ProTasks11:42 AM
✅ Alex Morgan completed Mobile app — push notifications
Q3 Product Launch · #284 · 4h 32m logged
Connected
Slack
Task & completion notifications
Connected
Google Calendar
Two-way task sync
Connect
GitHub
Coming soon — link PRs to tasks
Connect
Gmail
Coming soon — tasks from email
Connect
Zapier
Coming soon — 5,000+ apps
Connect
Google Drive
Coming soon — attach docs
Slide 17 · Traction

Teams ship 3× faster on ProTasks.

17k+
Active teams
3.2×
Faster delivery
94%
On-time rate
4.8/5
Customer rating
$2.4M
ARR
18%
MoM growth
112%
Net retention
<2%
Monthly churn
Slide 18 · Thank you

Run calmer projects.

The all-in-one workspace your team will actually love opening every morning.

ProTasks
protasks.ai