ProTasks vs Trello: boards that do more than boards.
Trello is great for simple boards. But the moment you need time tracking, client views, invoicing, or AI — you're buying Power-Ups and duct-taping tools together. ProTasks has it all built in.
ProTasks vs Trello, side by side.
A straight look at what's included out of the box — no add-ons, no upgrade prompts.
| Feature | ProTasks | Trello |
|---|---|---|
| Kanban boards & list view | ||
| Built-in time tracking | ||
| Client view (no login needed) | ||
| White-label client branding | ||
| Invoicing from logged hours | ||
| AI assistant & standups | ||
| Board automations | ||
| Sprints & velocity tracking | ||
| Recurring tasks | ||
| Free plan |
The pricing reality
Trello's Premium plan is $12.50/user/month — and you'll still need separate tools for time tracking and invoicing. ProTasks Pro is $15/month with everything included.
See ProTasks pricingWhy teams switch from Trello.
No Power-Up tax
Time tracking, automations, calendar, and dashboards are core features — not paid add-ons you bolt on one by one.
Clients without chaos
Share a clean, branded, read-only board link with clients. In Trello, you're adding clients as members and praying they don't drag cards.
From hours to invoices
Track time on tasks and turn logged hours into a polished invoice in two clicks. Trello has no concept of billing at all.
AI that runs your standup
Auto-generated standups, client reports, task triage, and a scheduling assistant — built in, not a marketplace experiment.
Frequently asked questions
Is ProTasks a good Trello alternative?
Yes — ProTasks covers everything Trello does (kanban boards, drag & drop, labels, checklists) and adds time tracking, client views, invoicing, sprints, and an AI assistant without any add-ons.
Can I import my Trello boards into ProTasks?
Yes. ProTasks has a built-in Trello import — export your board as JSON from Trello and import it in minutes, with lists, cards, and checklists preserved.
Is ProTasks cheaper than Trello?
For teams that need more than plain boards, yes. Trello Premium plus a time tracker plus an invoicing tool typically costs $25+/user/month. ProTasks includes all of it from $15/month.