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ProTasks
JoinBoards, calendar & AI

The All-in-One Task Manager Built for Teams

ProTasks brings boards, calendar, timeline, time tracking, automations, and AI together — so your team plans, executes, and ships from a single workspace.

Wednesday, May 27

Hi Joe 👋

12

Open tasks

3

Needs attention

4

Due today

Your boards at a glance

Top of your list

LOFI · Product

8 of 12 tasks done

Acme · Brand refresh

5 of 9 tasks done

Eng · Q2 Sprint

14 of 20 tasks done

Focus note

Finish pricing page copy → Reply to Acme feedback → Deep work block 2–4pm 🎯

7
Done today
+3
4h 12m
Time logged
Keep going
2/3
Goals
On track
+24%
Velocity
vs last

Weekly progress towards your goals

68%

17 of 25 tasks completed

Weekly working hours

6h 42m

Active time

5h 18m

Pause time

1h 24m

Elapsed

12:34

Tasks

1 / 12
✓
Pricing page copy
2h 30m
Write hero headline
Update pricing table
Add FAQ section
Final design review

ProTasks Assistant

Plan, prioritize and ship — just ask.

AI
Plan my daySummarize LOFI boardWhat's overdue?Draft this week's goals
Ask the assistant anything…

Everything you need to plan, track, and ship — all in one place.

Boards
Calendar
Timeline
Time tracking
Automations
Team workload
Client view
AI assistant
PowerBuilt for how teams actually work

Less busywork. More momentum.

ProTasks handles the tedious parts of project management so you can focus on the work that actually matters.

AI Task Generator

Describe your project — I'll draft the tasks

1
Define beta launch goals & KPIsHigh
2
Draft launch announcementHigh
3
Design social media assetsMed
4
Set up email drip campaignMed
AI

Turn a sentence into a full task list

Describe a project in plain English. AI generates structured tasks with tags, owners, and priorities — ready to drag into your board.

QA handoff

When Review → Auto-assign + notify

Active

When

Task moves to In review

↓

Then

Assign to @qa-team

↓

And

Notify in #protasks-updates

127 runs100% success
Automations

Set rules. Let your board run itself.

Auto-assign tasks, send Slack alerts, change priorities, move cards — all triggered by what your team does (or doesn't do).

Design landing page

Q2 Product Launch · In Progress

2h 15m
Timer running…
Log
Stop
Priya
7.8h
Sarah
6.5h
Diego
5.1h
Time tracking

See where your hours really go

One-click timers per task, live tracking, daily/weekly breakdowns, and per-person reports. Know exactly what's eating your week.

🌿

Acme Co. · Brand refresh

Shared by ProTasks · Read-only

Live

Awaiting approval

Review

Homepage hero design

Approve
Request changes
protasks.app/client/acme-co
Client view

Share progress without sharing chaos

One link gives clients a clean, read-only view of their project — no logins. Hide internal columns, collect feedback, get approvals.

#protasks-updates

Connected
PT
ProTasksnow

✅ Sarah completed QA checklist v2

Google Calendar

Synced

Design review

10:00 — 11:00

Ship pricing page

2:00 PM

Integrations

Plays nicely with the tools you already use

Two-way Google Calendar sync, Slack notifications, and SSO out of the box. Your team doesn't need to learn a new workflow — ProTasks slots into it.

No credit card needed · Set up in under a minute

FlowOne source of truth. Every view.

Work the way you want.

Switch between four views without ever leaving your work. Same tasks, same data — just the perspective you need right now.

Board view

Visual boards that move with you.

Drag-and-drop tasks across columns. Color-code by team, set priorities, track progress with bars, and never lose context as work shifts.

  • Unlimited columns & custom workflows
  • Subtasks, labels, attachments & comments
  • Real-time drag-and-drop with your team

Q2 Product Launch

2 automations
S
M
P
D

To Do

(02)
Low

Research competitors

0/3
S
Normal

Draft launch announcement

1/4
M

In Progress

(02)
High

Design landing page hero

3/53h 47m
S
Normal

Onboarding flow wireframes

2/4
P

In Review

(01)
High

Pricing page copy

4/4
D

Done

(01)
Low

Brand guidelines doc

3/3
S
Live updates

4

Views to switch between

1

Source of truth

0ms

To swap perspectives

∞

Ways to work

FeaturesThoughtful details that matter

Built for real teams.

Every feature compounds into momentum — from keyboard shortcuts to AI-powered workflows.

Move fast

Keyboard shortcuts, quick add, and AI that drafts tasks for you.

Built for teams

Assign, mention, and watch — everyone stays in the loop.

Track time

Built-in timer and time logs without leaving your tasks.

AI assistance

Generate tasks, summarize comments, and unblock work.

Calm by default

Smart notifications. No noise, just the signal.

Automations

Trigger actions when tasks move, change, or are due.

No credit card needed · Set up in under a minute

Why ProTasksWhy teams pick ProTasks

Everything in one calm workspace

Replace the tab-juggling with a single place to plan, track, and ship.

One tool, not five

Boards, calendar, timeline, time tracking, and docs — all in a single workspace.

AI that actually helps

Generate tasks from a brief, plan your day, and summarize boards in seconds.

Built-in time tracking

One-click timers per task and weekly reports — no extra apps to wire up.

Beautiful client views

Share a clean, read-only board with clients. Collect feedback and approvals.

Automations included

Set simple rules so the busywork — assigning, notifying, moving — runs itself.

Calendar sync

Two-way Google Calendar sync keeps your work and your schedule in lockstep.

PricingSimple, transparent pricing

Pick a plan that grows with you.

Start free. Upgrade when you're ready. Cancel anytime — no hidden fees.

Starter

Best for solo founders and indie hackers.

$0forever

No credit card required

  • Boards, tasks & My Schedule
  • 1 user, 1 GB storage
  • 5 AI task generations / month
  • Comments, mentions & watchers
Most popular

Pro

Best for growing teams and serious builders.

$12/user/mo

Billed annually

  • Everything in Starter, plus:
  • Up to 10 users, 20 GB storage
  • Calendar & Timeline views
  • Time tracking & recurring tasks
  • Client sharing, Slack & Google Calendar
  • Unlimited AI task generation

Business

Best for agencies and larger teams. Up to 30 seats.

$32/user/mo

Billed annually

  • Everything in Pro, plus:
  • Up to 30 users, 100 GB storage
  • Advanced board automations
  • Roles, permissions & SSO
  • Dedicated account manager

Enterprise

For huge teams with custom seat & storage needs.

Custom

Custom pricing — let's talk

Contact us
  • Everything in Business, plus:
  • Unlimited seats & custom storage
  • Custom contract & invoicing
  • Priority onboarding & support
Compare all features →
HelpGot questions?

Frequently Asked Questions

ProTasks gives you boards, calendar, and timeline views, plus time tracking, automations, AI task generation, a client view, and Slack & Google Calendar integrations — all in one workspace.
AIYour AI project manager, built in

Just ask. ProTasks does the rest.

The ProTasks Assistant is wired into your real data — not a bolt-on chatbot. Plan, prioritize, and ship from a single prompt.

  • Plan your day in one sentence
  • Turn a brief into a full task list
  • Auto-triage priorities, owners & overdue work
  • Summarize any board in seconds

ProTasks Assistant

Plan, prioritize and ship — just ask.

AI
Plan my daySummarize LOFI boardWhat's overdue?Draft this week's goals
Plan my day a

No credit card needed · Set up in under a minute

JoinStart your first ProTasks board

The Smarter Way to Run Your Team

Plan in boards, schedule on the calendar, track time, automate the busywork, and share progress with clients — all inside ProTasks.

Wednesday, May 27

Hi Joe 👋

12

Open tasks

3

Needs attention

4

Due today

Your boards at a glance

Top of your list

LOFI · Product

8 of 12 tasks done

Acme · Brand refresh

5 of 9 tasks done

Eng · Q2 Sprint

14 of 20 tasks done

Focus note

Finish pricing page copy → Reply to Acme feedback → Deep work block 2–4pm 🎯

7
Done today
+3
4h 12m
Time logged
Keep going
2/3
Goals
On track
+24%
Velocity
vs last

Weekly progress towards your goals

68%

17 of 25 tasks completed

Weekly working hours

6h 42m

Active time

5h 18m

Pause time

1h 24m

Elapsed

12:34

Tasks

1 / 12
✓
Pricing page copy
2h 30m
Write hero headline
Update pricing table
Add FAQ section
Final design review

ProTasks Assistant

Plan, prioritize and ship — just ask.

AI
Plan my daySummarize LOFI boardWhat's overdue?Draft this week's goals
Ask the assistant anything…