Everything you need. Nothing you don't.
ProTasks is project management with the boring parts automated away — built for teams that ship.
An AI assistant that actually does the work.
Ask in plain English — plan your day, turn a brief into tasks, triage a backlog, or summarize a board. It's wired into your real data, not a bolt-on chatbot.
- "Plan my day" builds a real schedule
- Generate tasks from a sentence
- Auto-triage priorities & owners
Here's your focused schedule 👇
Track time, then bill it — same tool.
Start a timer on any task. Logged hours roll into weekly reports and turn straight into invoices. No more spreadsheets or context-switching.
- One-click per-task timers
- Weekly reports per person & board
- Generate invoices from logged time
No-code rules that run themselves.
When this happens, do that. Trigger on task moves, due dates, completions and more — then notify, assign, label, or move automatically.
- Triggers on real board events
- Multi-step actions, no code
- Every run logged for debugging
Task moved to “Done”
Priority is High
Notify assignee + add ✅ label
A client view they'll actually love.
One branded, read-only link per client. They see live progress, approve work, and leave feedback — no account, no learning curve.
- White-label with your logo & colors
- Hide internal columns & fields
- Approvals and feedback inline
Acme Co. · Brand refresh
Shared by Northbound Creative
💬 "Looks great! Approved." — Acme
Dashboards that tell you what's working.
Drag-and-drop widgets for KPIs, completion trends, status breakdowns and hours by board. Export anything to CSV in a click.
- Custom drag-and-drop widgets
- Completion & velocity trends
- CSV export of any view
128
Tasks done
94%
On time
7
Active boards
No credit card needed · Set up in under a minute
…and 80+ more features
Everything below ships in every plan. No surprise paywalls.
Plan your day
Personal command center — goals, schedule, focus, and KPIs in one place.
My Schedule dashboard
Daily/weekly/monthly KPIs, hours analytics, progress and goals — your day at a glance.
Goals & monthly targets
Set and track personal goals. Watch progress fill in automatically as you ship work.
Focus note
Pin your top intention for the day. Always visible, always editable.
Focus timer
Pomodoro-style focus blocks with session logs to see when you do your best work.
Personal scratchpad
Free-form notes that auto-save as you type. One per user, always available.
Daily review
End-of-day reflection: wins, blockers, mood, and tomorrow's focus.
Boards & views
Same tasks. Multiple perspectives. Switch on the fly.
Kanban boards
Custom columns, color labels, drag-and-drop, board colors and starring.
List view
Sort, filter, bulk-edit. Saved views per project or person.
Calendar view
Day, week, month. Drag tasks to reschedule. Year overview included.
Timeline / Gantt
Roadmap with progress bars, owners, dependencies, and a 'now' line.
Time-blocking
Drop tasks onto a time-of-day grid and plan your week, hour by hour.
Saved views
Save assignee/priority/label/due filter combos and switch between them.
Tasks, done right
Everything a task needs — without the bloat.
Subtasks
Break work down. Check items off and watch the parent's progress update.
Comments & @mentions
Threaded discussion on every task. Mention teammates to ping them instantly.
Attachments
Drag-and-drop files of any type. Previews for images, PDFs, and docs.
Labels & priorities
Color labels and Urgent/High/Normal/Low priority badges. Filter by either.
Story points
Estimate work in points and feed it into sprint velocity tracking.
Dependencies
Block tasks until predecessors complete. Visualize chains with the dependency graph.
Recurring tasks
Daily, weekly, biweekly, or monthly — auto-create the next instance on completion.
Custom fields
Text, number, dropdown, checkbox, date — per board, with optional client-hide flag.
Reactions & watchers
React with emoji. Watch tasks to get pinged on every change.
Activity feed
Every change tracked: who, what, when. Per task and workspace-wide.
Public task links
Share a single task as a read-only public page — perfect for stakeholders.
Task templates
Save reusable task blueprints with subtasks, labels, and estimates baked in.
AI built in
Real AI features wired into the workflow — not bolt-on chatbots.
AI task generator
Describe a project in plain English — get a structured task list ready to drop on a board.
AI triage
Auto-suggest priorities, labels, and assignees for a backlog of tasks.
Smart schedule
AI lays out time blocks across your week based on your tasks and working hours.
AI weekly insights
A weekly summary of wins, risks, and patterns across your boards.
AI standup digest
Daily standup auto-generated from yesterday's activity. Post to Slack with one click.
AI client reports
Generate a polished client status report from real board data.
AI research
Kick off a research task — the AI returns structured findings you can attach to work.
Import from any media
Drop a screenshot, doc, or CSV — AI extracts and creates the tasks for you.
Time & money
Track time on tasks and turn it into invoices without changing tools.
Per-task timer
Start a timer right on the task. Logs roll into reports and contributor breakdowns.
Estimates vs actuals
Set estimated hours per task. Compare logged time and spot scope creep early.
Invoices
Generate invoices from logged time. Edit, total, send — paid status tracked.
Custom dashboards
Drag-and-drop widgets: KPIs, status breakdowns, completion trends, hours by board.
Reports & exports
CSV exports of any board, task list, or report. Take your data anywhere.
Sprints & roadmap
Run agile properly — without inheriting Jira's complexity.
Sprints
Time-boxed iterations with goals, committed points, and burndown.
Velocity chart
Watch your team's velocity build sprint over sprint. Forecast with confidence.
Public roadmap
Quarter-based roadmap with idea/planned/in-progress/shipped lanes — and public voting.
No credit card needed · Set up in under a minute
Collaborate with your team
Built for teams that ship together.
Team workload
See active/done/overdue per teammate. Spot the overloaded ones before burnout hits.
Staff directory
Personnel database alongside the workload view — roles, contacts, skills.
Live presence
See who's on a board right now with avatar pings updated in real time.
In-app inbox
Mentions, due dates, assignments — all in one notifications inbox.
Smart notifications
Slack, email, and in-app. Do-not-disturb toggle. Daily and weekly digests.
Workspace announcements
Admins can post banner announcements to everyone in the workspace.
Work with clients
Bring clients into the loop — without giving away your house.
Client View
A read-only public link with the columns and fields you choose. Branded with your colors.
Client branding
Logo, brand color, brand name, footer text — white-label the client portal.
Client feedback inbox
Clients post comments, change requests, and approvals. You assign and resolve.
Clients CRM
Lightweight client directory with import, dialogs, and per-client task views.
Public forms
Build forms, share a link — submissions land as tasks on the board you choose.
Email-to-task
Each board gets a unique email address. Forward an email — it becomes a task.
Automate the boring bits
No-code rules that trigger on real board events.
Automation builder
When this → do that. Triggers: task moved, created, completed, due, assigned, priority changed.
Multi-step actions
Set priority, add label, assign, mark complete, move column, notify, comment, set due date.
Automation logs
Every automation run logged with timing and outcome — so you can debug confidently.
Automation templates
Battle-tested rules out of the box. Pick one, tweak it, ship it.
Knowledge & resources
Everything your team needs to know, in one searchable place.
Resources hub
SOPs, brand kits, press kits, training docs. Public share links per resource.
Wiki / Docs
Notion-style nested wiki pages. Markdown, icons, board attachment, sharing controls.
Universal search
Search tasks, boards, resources, and docs from one bar.
Integrations
Plug into the tools you already use.
Google Calendar
Two-way sync. ProTasks tasks appear in Google. Google events show in ProTasks.
Slack
Connect a workspace. Standup digests, notifications, and automation actions all post.
Email-to-task
Per-board email addresses turn forwarded emails into structured tasks.
Public APIs (links)
Every public asset — task, resource, form, client view — has a stable shareable URL.
Speed, security & polish
The boring bits, done well.
Command palette
Cmd/Ctrl+K to jump anywhere, create anything, run any action. Built for power users.
Mobile-ready & PWA
Responsive everywhere. Install as a PWA, swipe actions, bottom nav on mobile.
Dark mode
Beautiful in light and dark. Theme persists per device.
Roles & permissions
Admin vs user roles. Row-level security on every entity. Per-board sharing controls.
Google SSO
Sign in with Google. No password to forget.
Workspace branding
Custom workspace name, logo, and brand color — visible in the sidebar.