Tracking time on tasks
ProTasks has time tracking built into every task, so you can capture hours without context-switching to a separate app. Here's how to use timers, manual logs, and weekly reports.
Design landing page
Q2 Product Launch landing page — hero, features, social proof, pricing teaser, FAQ.
Start a timer
Every task has a built-in timer. Start it when you begin work, stop it when you're done. Multiple users can log time on the same task, and each entry is attributed to whoever started it.
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Open any task to see the timer in the side panel.
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Click 'Start timer'. The clock starts and the task shows a live indicator.
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When you're done, click 'Stop'. The duration is saved as a time log.
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Optionally add a short note describing what you worked on.
You can only have one timer running at a time per user. Starting a new timer automatically stops the old one.
Log time manually
If you forgot to start the timer, you can log time after the fact. Open the task, scroll to the Time section, and click 'Add manual entry'. Enter hours, minutes, and an optional note.
Estimated vs actual
Each task has an optional 'estimated time' field. Setting estimates lets you compare against actuals over time — useful for getting better at quoting and planning.
Don't sweat early estimates. The point is to track the delta over time so the team's estimating gets sharper.
Weekly reports
From the board view, switch to the workload section to see weekly time breakdowns per person and per task. For client billing, group by client to see exact hours per account each week.
Team
Who's working on what — across all your boards
Common patterns
Teams typically use time tracking for one of three reasons:
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Billing clients by the hour — track every task, report weekly.
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Internal capacity planning — log everything, then balance workload across the team.
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Estimate calibration — track only big projects, compare estimated vs actual at the end.